At IndieShooters.org, we believe creative communities should be built on trust, not tracking. This policy explains what personal data we collect, how we use it, and the rights you have under UK data protection law.
About Us
We are IndieShooters.org, operated by Indie Shooters Limited.
Company registration number: 16741623
Address: 86–90 Paul Street, London, EC2A 4NE
Email: [email protected]
We handle your personal information in accordance with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
What We Collect
When you register or use the community forum, we may collect:
Account Information
- Name or username
- Email address
- Password (encrypted only)
- Optional profile details such as biography, skills, location, website, or social links
Content You Create
- Posts, messages, uploaded files, and any information you share publicly on the forum
- Private messages (visible only to sender, recipient, and site admins where required for moderation)
Technical Data
- IP address, browser type, and device information (for security, spam detection, and performance)
- Cookies used to keep you logged in and remember preferences
Optional Information
- Profile photo or images you choose to upload
- Links to external sites or projects you share voluntarily
We collect this data directly from you when you register, post, or interact with IndieShooters.org.
Cookies
Discourse uses cookies to:
- Keep you signed in
- Remember preferences between sessions
- Improve site performance
You can block or delete cookies in your browser settings, though this may affect login and posting functions.
How We Use Your Data
We process your data to:
- Operate and maintain the IndieShooters forum and community services
- Facilitate discussion and collaboration among members
- Prevent abuse, spam, and security issues
- Comply with legal and regulatory obligations
- Improve and manage the platform
We will never sell or rent your data to anyone.
We share information only with trusted service providers, such as:
- Hosting provider (for site operation and backups)
- Email services (for notifications, password resets, and account management)
- Analytics (aggregate, non-identifiable statistics)
All third-party providers are bound by GDPR-compliant data-processing agreements.
Data Storage and Transfers
Your data is stored securely within the United Kingdom and/or European Economic Area (EEA).
If data is ever transferred outside these areas, equivalent safeguards will be applied to ensure compliance with GDPR.
Access to data is restricted to authorised administrators and support personnel where necessary.
Data Retention
We retain your data for as long as you maintain an account.
If you delete your account, identifying information will be removed. Your public posts may remain visible and will be attributed to “anonymous” if you choose that option.
Legal Basis for Processing
We rely on these legal grounds under UK GDPR:
- Contract – to provide the community services you register for
- Legitimate Interest – to operate a safe, functional forum and communicate with members
- Consent – for optional communications or data you choose to share
- Legal Obligation – when required by law
Your Rights
You have the following rights regarding your personal data:
| Right | Summary |
|---|---|
| Access | Request a copy of your personal data. |
| Rectification | Correct inaccurate or incomplete data. |
| Erasure | Request deletion of your data, where lawful. |
| Restriction | Ask us to limit processing in certain situations. |
| Portability | Receive your data in a transferable format. |
| Objection | Object to processing based on legitimate interests. |
| Information | Be told clearly what we collect and why. |
| Automated Decisions | We do not use automated decision-making or profiling. |
To exercise any of these rights, contact [email protected].
You may also download or delete your data directly from your profile settings within the Discourse platform.
Security
We use encryption, controlled access, and regular reviews to protect your data.
Still, no online system is indestructible, so please avoid posting anything you wouldn’t want read aloud at a film festival Q&A.
Where your data is sent
Comments posted may be checked through an automated spam detection service.
Policy Updates
We may update this policy as the community evolves.
Substantial changes will be announced on the website or by email.
Version: 1.0
Last updated: 31 Oct 2025
Contact
For questions or data requests, contact:
Data Controller – IndieShooters.org
Email: [email protected]
If you’re unsatisfied after contacting us, you may raise your concern with the Information Commissioner’s Office (ICO) at ico.org.uk.